Terms and Conditions

Last updated: February 2026

Welcome to the Camp El Olam website. These Terms and Conditions govern your use of this website and, where applicable, any enquiry, quote request, booking, payment, visit, stay, programme participation, or use of the Camp El Olam premises and facilities.

By using this website, submitting a form, making a booking, paying a deposit, visiting the property, or participating in any camp, programme, or activity offered by Camp El Olam, you agree to these Terms and Conditions.

1. About Camp El Olam

Camp El Olam is a youth and education camp facility offering accommodation, camp programmes, group stays, activities, and related services. These Terms apply to all website users, visitors, campers, group leaders, schools, churches, organisations, parents, guardians, and any other persons making use of the Camp El Olam website, premises, facilities, or services.

2. Website Use

You agree to use this website only for lawful purposes and in a way that does not infringe the rights of others or restrict anyone else’s use of the website.

You may not:

We may change, suspend, remove, or update any part of the website at any time without notice.

3. Website Information

All content on this website is provided for general information purposes only. While we aim to keep the information accurate and up to date, we do not guarantee that all content is complete, current, or error-free.

This includes, without limitation:

Submitting a website enquiry, quote request, or booking form does not create a confirmed booking. A booking is only confirmed once Camp El Olam accepts the booking and the required deposit has been paid.

4. Emergency Contacts

The following emergency contacts are provided for operational and safety purposes. While we aim to keep this information up to date, numbers may change from time to time and should be checked where necessary:

In the event of an emergency, group leaders and responsible adults must act promptly and contact the appropriate emergency services where necessary.

5. Booking and Payment Procedures

Bookings are only confirmed once a R5,000 non-refundable booking deposit has been paid. This booking deposit will be deducted from the total camp fees.

Payment terms are as follows:

Camp El Olam reserves the right to refuse access, withhold check-in, or suspend services where required payments have not been made.

6. Cancellations and Non-Arrival

The following cancellation terms apply unless otherwise agreed in writing:

Any reduction in numbers, changes to dates, or amendments to package requirements may affect the final cost.

7. Arrival and Departure Times

Unless otherwise agreed with camp management:

8. Group Leader Responsibility

It is the responsibility of the camp leader, organiser, school, church, parent, guardian, or responsible adult to ensure that:

Camp El Olam recommends that each group has access to a vehicle at camp in case an injured or ill camper needs to be taken to a hospital or doctor.

9. Participation, Risk, and Safety

Camp El Olam is an outdoor camp environment situated on a working farm. Participation in any camp, programme, activity, or use of the premises involves inherent risks.

Any person visiting or using the Camp El Olam premises or facilities does so at their own risk. Camp El Olam Youth and Education Centre NPC and staff members, as well as Buckhaw Brow Farm owners and staff, will not be held responsible for any loss, damage, injury, or death to any person or their property, whether caused by fire, theft, accident, outdoor conditions, animals, or any other cause whatsoever, except where liability cannot lawfully be excluded.

Nothing in these Terms excludes any rights or remedies that cannot legally be excluded under applicable law.

10. Children and Minors

Where bookings involve children or minors, the person making the booking confirms that they have the legal authority to do so on behalf of the child or minor.

Parents, guardians, schools, churches, and group organisers are responsible for ensuring that all required permissions, health information, emergency details, and supervision arrangements are in place.

Camp Leaders are responsible for making sure that there is a signed indemnity form from the parents or guardians of all the minors attending the camp.

11. Catering

Where meals are included, standard meal times are as follows unless otherwise agreed in advance:

Please ensure that campers arrive for meals on time. Meal times may be adjusted if arranged in advance to accommodate your programme.

Campers must bring their own dishes unless dish hire has been arranged. If the camp’s dishes are used, an additional hire fee may apply. Campers are responsible for washing their own dishes unless otherwise agreed.

12. Ablution Blocks and Cleanliness

Please ensure that the ablution block is kept neat and tidy at all times. Wet floors can create a slipping hazard.

Self-Catering Groups are required to provide their own:

Toilet paper is provided unless otherwise stated.

Camp El Olam reserves the right to charge for excessive cleaning, misuse of facilities, or damage caused during the camp.

13. Grounds Rules

A R500 fine may be charged where camp rules are broken. Camps will also be charged for any breakages or damage that occur during the camp.

The following rules apply on the grounds:

Camp El Olam reserves the right to remove a participant from an activity, require a group to correct unsafe behaviour, or terminate a stay where serious breaches occur.

14. Fire Safety

Fire extinguishers are available on site.

In the event of a fire:

All group leaders are responsible for ensuring that campers know what to do in the event of a fire.

15. Load Shedding and Generator Use

Camp El Olam has a generator that may be used during load shedding.

Please note:

Generator use remains subject to operational requirements and fuel availability.

16. Damage, Breakages, and Additional Charges

Camps will be responsible for the cost of:

These charges may be invoiced after the camp if necessary.

17. Privacy and Personal Information

By submitting your personal information through this website, an enquiry form, a booking form, an application form, email, or any other communication, you consent to Camp El Olam processing that information for purposes including:

Where you provide information on behalf of another person, including a child or minor, you confirm that you are authorised to do so.

Please refer to our separate Privacy Policy for more detail on how personal information is collected, used, stored, and protected.

18. Intellectual Property

Unless otherwise stated, all website content, including text, branding, logos, images, graphics, page design, and layout, is owned by or licensed to Camp El Olam.

You may view and use this website for personal, non-commercial purposes only. You may not reproduce, publish, modify, distribute, or exploit website content without prior written consent.

19. Third-Party Links

This website may contain links to third-party websites, platforms, maps, or social media pages. Camp El Olam is not responsible for the content, availability, privacy practices, or security of those third-party sites.

The inclusion of a third-party link does not imply endorsement.

20. Changes to These Terms

We may update these Terms and Conditions from time to time. Any changes will take effect once published on this page. Your continued use of the website or continued engagement with Camp El Olam after changes are posted will constitute acceptance of the updated Terms.

21. Governing Law

These Terms and Conditions are governed by the laws of the Republic of South Africa. Any disputes arising in connection with these Terms, the website, or any booking or use of Camp El Olam’s services or premises shall be subject to the jurisdiction of the South African courts.

22. Contact Details

If you have any questions about these Terms and Conditions, please contact Camp El Olam using the contact details below:

Bookings: +27 72 282 1416
Rae: +27 82 578 9980
Email: camps@elolam.co.za